Volunteer applications

Here's all the information you need to know about being part of the event crew at Woodshrop Festival! Join our team for a weekend of fun and laughter! The process is simple and you will get your ticket immediately by following the instructions below. Payment taken will be refunded once allocated hours are complete.

  • We require about 50 stewards. 
  • If you wish to work with friends or partners, please mention this when adding your shift selection.
  • A £60 deposit will be taken and refunded once the allocated hours have been fulfilled. 
  • We will communicate with you by email – please check your junk or spam folder.
  • You are applying to be a festival volunteer. Generally, it is first come first served. Popular shifts will 'sell out' quickly.
  • Marshals are required to work approximately 16 hours during the three day festival.
  •  Once you have checked in for duty, we expect you to be available for all the days and rotas you have agreed to work. Expect to work at least one morning, one afternoon and one evening shift. Please make sure when adding your shift to the basket that it is the right one for you. The line up is attached for your perusal.
  • The task force team can include a variety of stewarding duties and you will be required to ‘check in’ at the merchandise tent each day for work allocation. You must be prepared to work whatever is assigned to you that day. In case of emergencies and high demand for jobs we may ask you to take over another area mid shift. The event environment is very dynamic so please be prepared to get stuck in where ever is needed.
  • There are NO light duties available, please do not ask. If you apply to steward, we assume you are fit enough to be able to stand for at least two hours on shift and the festival site is extensive so expect plenty of walking too. 
  • The site covers a large area and communication is via radios. Training will be given prior to the festival in regards to our emergency action plans. These will also be sent to you via email so please make familiarise yourself with these prior to the festival. 
  • You will always be working in a minimum of a team of two with one radio. You may be asked to work with a member of our security team.
  • We expect all of of our staff and volunteers to be friendly and approachable. You will be supplied with a lanyard which will have all the information you need so you can help any visitor. You will also be supplied with a high viz which you will wear at all times.
We expect all of our volunteers to muck in and work as a team. During festival hours your will work 4 hour shifts.

We try to vary the shifts patterns to make it fair to all. Only add the shift that you know you can work to the basket. This can not be changed.

Below, is some examples of the duties you will be expected to undertake. We expect everyone to work as a team and we will make sure that all our volunteers have a fabulous time!

  • Camping gate staff and marshals: Thursday morning arrival is essential. You will be required to assist with marshalling within the camping areas. Duties will begin Friday at 12:00. Your shifts will be 4 hour shifts at a time. Friday will be the main arrival day. You will also be required to man the gate at times during the festival. Hours and shift times will be issued prior to the festival. 
  • Car park marshals: You will be required to assist with parking day visitors. Your shifts will be 4 hour shifts starting at 10:00.
  • Gate staff & information booth:  Duties will include scanning tickets and issuing visitors with wristbands. The gate will also be the information booth so you will be required to man this once the busy period is over. These shifts will be 4 hour shifts.
  • Merchandise tent: You will be required to work within the merchandise tent. Training will be given. This will also be an information tent so all info about the festival will be available to you. 
  • Fire wardens: Full training will be given on what to do in the event of a fire. As a warden, we do not expect you to fight any fires but to spot any issues and report them. This will include identifying any hazards for preventative measures. These will  be 4 hour shifts. If you are a fire warden, you will not be asked to undertake any other duties other than the task in hand.
  • Event sanitation duties: It is essential that all volunteers are happy to take part in waste management and site sanitation duties. This job is essential for the enjoyment of everyone at the festival. Duties will include litter picking (with gloves and litter grabber tools), reporting any full bins to main control, checking the toilets and showers every 30 mins, venue cleanliness such as ensuring the event is clean and presentable at all times. Please note that we will have cleaners on site throughout the festival so your duties will simply be to report any issues you may come across. You may be asked to close a toilet temporarily but never to clean it. 
  • Smile: At Woodshrop Festival we want every single visitor to feel welcome. A smile and hello goes a long way and will encourage people to ask questions. Our staff and volunteers will be representing us and we need happy, smiley faces. Chat to people, have fun and enjoy your self!


  • You must be at least 18-years-old on your first day of availability.
  • A deposit for £60 taken. The deposit will be refunded once your duties have been fulfilled.
  • Your priority as a steward is to help us run Woodshrop Festival efficiently. We ask that you take pride in your stewarding duties and meet the commitment of your shifts. If you are placed on a rota, then we expect you to work the hours allocated to you. All rotas will be allocated fairly.
  • Anyone who fails to honour their stewarding commitments without a valid reason will have their pass revoked and you will also loose your £60 deposit.
  • All stewards will be part of the task force team. Your duties will vary so be prepared switch roles when needed. 
  • All stewards are required to act in a calm and professional manner and be vigilant, courteous, sober and health and safety conscious. Drinking alcohol and smoking whilst on duty is not permitted at any time. 
  • Volunteer leaders will brief you regarding your responsibilities for your area of work. They will fully support you in your role. 
  • You must return your Woodshrop tabard to your team leader after each shift, so the next person can use it. Do not take them home.
  • Dogs are welcome on site but, importantly, must be looked after by someone else while you are on duty – so please don’t take your dog to work as not everyone is dog friendly. 
  • Volunteers with children must have child care when they are on duty.
  • We reserve the right to revoke passes of any volunteers who we deem to not be acting within our terms and conditions. We expect our volunteers to represent Woodshrop Festival in the manner of which we expect.